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Calendar, It is quite helpful in scheduling activities in your Outlook calendar as appointments, meetings, events, or tasks. Your choice of entry type will depend on who else is involved and how you want the entry to appear. By selecting entries in your calendar correctly, you’ll know at a glance what’s going on, when, and with whom. Academic Computing Center Outlook II Tutorial Last Updated: 4/11/2008 Page 3 of 13 1. Appointment: An appointment is an activity that involves only you, at a scheduled time. 2. Meeting: A meeting occurs at a scheduled time, like an appointment. The difference is that you invite other people by using a meeting request that’s sent via e-mail. 4. Task: A task is an activity that involves only you, and that doesn’t need a scheduled time. New to Outlook 2007 is an area in your calendar’s Day and Week views that shows tasks. You will be able to set a reminder so that Outlook keeps reminding you of the appointment every now and then. Click on SAVE AND CLOSE. To create a recurring appointment, right click anywhere on your calendar and choose NEW RECURRING APPOINTMENT or simply click the RECURRENCE button in the Options group of the Appointment tab. Outlook will help you find the earliest time at which all the people are free by switching to the Scheduling tab. When the meeting notice is sent to invitees by e-mail, each will receive a meeting request in Inbox. When they open it, Outlook notifies them if the meeting conflicts with an existing item in their Calendar, and they can accept, tentatively accept, or decline your meeting by clicking a single button. Notice that on the left side of the screen we have the Calendar folder open. Outlook provides you with a Folder List view. You will be able to see all folders saved in Outlook. To obtain a Folder List view click on the FOLDER LIST icon found at the bottom of the Navigation pane. It is the second icon from the bottom. Now from the Navigation pane you can see all folders and the one currently open will be highlighted.
Tags : academic computing center, calendar folder, options group, navigation pane, folder list, open outlook, invitees, e mail, outlook calendar, microsoft outlook, recurrence, time 2, folders, appointment, conflicts
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