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This guide is the first step in understanding your database. See the list of documentation locations at the end of this guide to locate the documentation specific to your database. You will need BOTH pieces in order to understand and use your database. There are many components in the each database, different tables, queries, etc often too many to list. A good way of getting a feel for a database is printing out a comprehensive list of compenents to look over. Follow these directions for each database in order to create a list. A table is a collection of data about a specific topic, such as students or courses. Using a separate table for each topic means that you store that data only once, which makes your database more efficient, and reduces data-entry errors. Tables organize data into columns (called fields) and rows (called records). You can view tables in either datasheet view or design view. To switch views form the datasheet (spreadsheet view) and the design view, simply click the button in the top-left hand corner of the Access program. After you’ve set up multiple tables in your Microsoft Access database, you need a way of telling Access how to bring that information back together again. The first step in this process is to define relationships between your tables. One way to create a new query is to click on one of the Create query buttons. Using the wizard can be easier for inexperienced designers. Access will walk you through the design process. The next step is to make sure your tables are connected. Most tables have already been connected during the design of the database in the relationships.
Tags : microsoft access database, inexperienced designers, left hand corner, spreadsheet view, datasheet view, data entry, wizard, queries, relationships, microsoft
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